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You upload your trial balance; TaxLayer checks each account on it against what it can prove from your bank lines, documents and myDATA. Where the two disagree, it tells you why and which transactions are behind it. Open Co-pilot › Balance reconciliation. Pick the month at the top.
Balance reconciliation page with counts of reconciled, differences and not checked accounts, and a table of accounts with In TaxLayer, In the books and Status columns

Balance reconciliation: your books beside what TaxLayer can prove, account by account

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The summary line

  • ‹n› reconciled · ‹n› differences · ‹n› not checked — where every account stands.
  • Trial balance uploaded ‹date› — the file the In the books column comes from. To replace it, upload a new one in Books & ledgers.
  • VAT — the VAT regime TaxLayer uses when it checks the VAT accounts. ✦ from the books means TaxLayer read it from your trial balance; press Confirm if it’s right, or pick another from the list.
  • Show dormant accounts (‹n›) — accounts with no balance and no movement are hidden; this shows them.
  • Export — the whole comparison as a spreadsheet.

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The table

Accounts are grouped the way your chart groups them (Fixed assets, Inventory and purchases, Customers, and so on), with a subtotal on each group.
  • In TaxLayer — what TaxLayer can prove for that account from your sources. A ✦ ‹amount› suggested figure is TaxLayer’s own reading, waiting for you to confirm it.
  • In the books — the figure from your trial balance. For purchase and expense accounts it’s the month’s movement, not the running balance, because that’s what TaxLayer can check.
  • Status:
    • Reconciled — the two agree.
    • Difference €‹amount› — they don’t. Open the account to see why.
    • Not checked — TaxLayer has nothing to check this account against yet (fixed assets and depreciation, for example, usually stay here).

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Opening an account

Click an account with a difference to open it.
Two purchase accounts opened, each with an AI explanation of the difference and the transactions behind it with an account picker and a Confirm button

An account opened: the explanation, then the transactions behind it

At the top is the reason in one or two sentences, marked ✦ because TaxLayer’s AI wrote it — for example that the books record an unconfirmed purchase invoice from Agros Farm OE that TaxLayer does not hold. The button beside it is the next step (Check documents, Open). Below are the transactions TaxLayer put in that account: date, document number and counterparty, the reason it was placed there, the amount, and the account it’s coded to. If the account is wrong, pick the right one and press Confirm. The balances update straight away.

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Reading a difference

A difference means your books and the evidence disagree for that account. The usual reasons:
  1. A document is booked to a different account in each.
  2. The books include something TaxLayer has no evidence for — an invoice nobody has sent in yet.
  3. TaxLayer holds documents the books haven’t recorded yet.
  4. The trial balance is for a different month, or is a movements file rather than a trial balance — check which box you used in Books & ledgers.

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All clients (firms)

Firms can choose All clients in the client picker to see every client at once: how many accounts are reconciled, how many have differences and how many aren’t checked. Click a client name to open their sheet.
All clients view with one row per client and Reconciled, Differences and Not checked counts

All clients: where each client stands this month

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What you need loaded

  • A chart of accounts and a trial balance (Books & ledgers).
  • Bank statements, documents and myDATA — the more of these TaxLayer has, the more accounts it can check.